The Family Educational Rights and Privacy Act (FERPA)

The Family Educational Rights and Privacy Act (FERPA) recognizes students’ and parents’ rights with respect to their children’s academic records. In accordance with this act, students and eligible parents can view academic records upon request.

Requests for academic records by students

Requests for academic records by students can be made in person. Details pertaining to academic records will not be given over the phone. Students with proof of identification (as determined by the Office of the Registrar), will be allowed to view academic records. However, copies will not be furnished. Students may also access their records via the colleges’ website. A student identification number and password are required to access the records. Students must complete a Consent for Release of Information (FERPA) Form to allow individuals or entities access to academic records.

Requests for academic records by eligible parents

Requests for academic records by eligible parents must be made in writing. Details pertaining to academic records will not be given over the phone. Parents will also be required to submit proof of student dependency status to be considered an eligible parent. Proof of dependency status includes but is not limited to copies of a filed FAFSA and/or federal taxes. Eligible parents with proof of identification (as determined by the Office of the Registrar), will be allowed to view academic records. However, copies will not be furnished.


Directory Information

The release of all student information is governed by institutional policies and the Family Educational Rights and Privacy Act of 1974. Paine College considers the following information to be directory information and may be released without permission from the student:
  • Name
  • Address
  • Date of birth
  • Place of birth
  • Major field of study
  • Participation in officially recognized activities and sports
  • Weight and height of members of the athletic teams
  • Degrees and awards received
  • Dates of attendance

Students who desire that any or all of this information be withheld must submit a written request to prevent disclosure. This request is submitted to the Office of the Registrar within three days following the close of formal registration each semester.