Position Title: Controller                                                                              

Department:  Controller's Office                                                                 

Reports To:    Vice President for Administrative and Fiscal Affairs             

GENERAL SUMMARY:

The Controller serves as the chief accounting officer for the College and is responsible for the leadership and management oversight for the following Controller's Office operations: audits, general and contracts/grant accounting, capital accounting, cash and debt management, procurement and contracting services, accounts payable/travel, student accounts, fixed assets and inventory controls, internal controls activities and switchboard operations. In addition, the Controller assists the Vice President for Administrative and Fiscal Affairs/CFO in maintaining, developing and implementing sound institutional fiscal policies. This position reports to the CFO.

ESSENTIAL JOB FUNCTIONS:

  • - Develops and maintains the college financial accounting system to account for the receipt and expenditure of all funds and the reporting of such to the College administration and external agencies.

  • - Oversees the College's financial reporting systems and maintains accurate and detailed financial records, including, reviewing accuracy of journal entries, reviewing the general ledger, bank and account reconciliations, preparation of financial statements such as balance sheets, statements of operation, and statements of changes in cash flow position, in accordance with Generally Accepted Accounting Principles.

  • - Approves all requisitions from all funds.

  • - Responsible for posting Title IV funds.

  • - Maintains the General Ledger.

  • - Approves all draw downs.

  • - Responsible for reconciling restricted funds.

  • - Approves payment of student refunds.

  • - Approves General Ledger journal entries

  • - Monitors the College's cash flow daily and revolving line of credit commitments to ensure the availability of funds necessary for daily operations. Reviews cash flow reports and compiles cash flow projection reports for review by the CFO.

  • - Directs all activities of the College annual audit on an ongoing basis to assure the receipt of timely audited financial statements reflecting an opinion without reservations on all required reports and statements.

  • - Ensures compliance with standards issued by the Financial Accounting Standards Board, the American Institute of Certified Public Accountants, the National Association of College and University Business Officers, the Internal Revenue Service, Department of Education and other agencies. Maintains current knowledge of all accounting issues affecting higher education.

  • - Coordinates and directs the preparation of the budget and financial forecasts, and maintains other planning and control procedures.

  • - Monitors the annual operating budget, identifies and analyzes variances, develops appropriate solutions and/or recommendations with responsible managers. Assists with budget revisions and development of forecasts.

  • - Provides leadership in monitoring grant awards, grant draw-downs and other grant reporting and reconciliation functions. Ensures compliance with terms and conditions of awarded grants.

  • - Reconciles financial aid and fundraising reports to cash received and general ledger reports monthly to ensure accurate and consistent reporting by all departments.

  • - Compiles and administers monthly investment summary.

  • - Assists with the completion and filing of the annual 990 Tax Return for the College.

  • - Monitors the College's management of its fixed assets and equipment inventory reporting and oversees the accounts payable and purchasing functions and associated reconciliations and reporting.

  • - Develops promotes, and follows sound fiscal practices and procedures in the conduct of the College's business and financial affairs. Monitors and evaluates financial programs on an ongoing basis to ensure their effectiveness.

  • - Provides overall supervision, coaching and training to the staff, including evaluation of performance in relation to strategic goals. Focuses on continual improvement and overall management of performance within the department.

  • - Promotes accountability and proper stewardship of all College funds.

  • - Manages the conversion, upgrade and maintenance of software for the Controller's Office and facilitates the development of information systems to meet current and future demands.

  • - Assists the Vice President for Administrative and Fiscal Affairs in maintaining external financial relationships of the College with banks and other financial institutions.

 

KNOWLEDGE, SKILLS AND ABILITIES:

  • -  Strong organizational, analytical, decision-making and administrative skills.

  • - Strong relational/problem solving, project management, sound judgment, initiative, flexibility, detail-oriented skills.

  • - Strong interpersonal, verbal and written communication skills.

  • - Ability to prioritize multiple assignments and projects, mobilize efforts toward completion, and deliver with a high degree of quality on a consistent basis.

  • - Must be able to work well with employees at all levels of the College with proven experience in managing and directing a diversified work staff. Must be able to handle all situations with tact, persuasiveness, and diplomacy.

  • - Must be self-directed and innovative, able to assess current operations in an effort to improve the future goals of the College. Must be able to meet deadlines in a timely manner.

 

EDUCATION AND EXPERIENCE:

 

Mandatory: 

 - Bachelor's degree in Accounting, Finance, Business Administration/Management or  related field, minimum 5-8 years of experience in the Controller/Business Office; 3 years in a supervisory role.

 Preferred: 

-   Master's degree (MBA) in Accounting, Finance, Business Administration/Management. 6 years of experience in the Controller/Business Office; 4 years in a supervisory role in a college and/or university environment.

 

PHYSICAL REQUIREMENTS

                                                            0-24%                  25-49%                 50-74%                75-100%

Seeing:

Must be able to read reports and use computer

 

 

 

 

X

Hearing:

Must be able to hear well enough to communicate with co-workers

 

 

 

 

X

Standing/Walking/Mobility:

Must be able to stand to open files and operate office machines; mobility between departments and to attend meeting of employees and managers.

 

 

 

 

 

X

X

Climbing/Stooping/Kneeling;

 

X

 

 

Lifting/Pulling/Pushing:

 

X

 

 

Dexterity/Grasping/Feeling:

Must be able to write, type and use phone system

 

 

 

 

X

 

PHYSICAL DIMENSIONS:

Medium Work: Exerting up to 50 pounds of force occasionally, and/or up to 20 pounds of force frequently, and/or up to 10 pounds of force constantly to move objects.

TO APPLY

Complete an application for employment online. Submit the following materials to apply for the position(s): Letter of interest that details the applicant's expertise and outlines the applicant's qualifications for the position; vitae/résumé, three letters of recommendation, and all unofficial transcripts from institutions of higher education attended by the applicant. If recommended for hire, a criminal background check with no adverse findings must be submitted. If hired, official transcripts must be submitted within one (1) month of hire.

 Evaluation: Performance of this job will be evaluated in accordance with the Professional Development Plan (PDP) and /or the College's evaluation instrument for faculty/staff.

Contact

Mrs. Troyline Johnson-Griffin, Human Resources 

P:706.821.8244  or tgriffin@paine.edu

Staging Enabled