Office Manager, Office of the President

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Office Manager, Office of the President

Expected Start Date: As soon as a suitable candidate is found.

Date Posted: 12/16/2021

Application Deadline: Open Until Filled.

Position Title: Office Manager, Office of the President Reports To: President

Terms of employment: Twelve Months

Salary Range: 32,000 to $38,000

FLSA Classification: Exempt

 

GENERAL SUMMARY:

The Office Manager of the Office of the President provides high level administrative assistance is support of the office.  The Office Manager handles the day-to-day operations for the office and is counted on to keep the office running efficiently.  Responsibilities include managing the flow of students, faculty, staff, and others who enter the office and/or referring them to the appropriate office at the College.  The Office Manager is a trusted individual who maintains a high level of confidentiality.  Further, the Office Manager has knowledge of the College's policies and understands and respects the College's Mission, Vision, Ethical and Spiritual Values, biblical Foundation Statement, and Christian Philosophy of Education. 

 

ESSENTIAL DUTIES AND RESPONSIBILITIES:

1.  Perform general office duties to include answering the telephone, routine 

     telephone calls/messages to the president; preparing correspondence and

     memos; photocopying, maintaining up-to-date files; keeping files current; and 

     opening, sorting incoming mail and correspondence.  Prioritize communication

     the President needs to review.

     

2.  Greet and serve all visitors, students, faculty, staff, and administrators.

 

3.  Develop, maintain, and communicate to the President accurate information 

     regarding calendar of appointments, travel, correspondence, and report 

     deadlines.

 

4.  Prepare/submit online requisitions for goods and/or services to the Enterprise 

     Resource Planning (ERP) system (i.e., Jenzabar).

 

5.  Ensure Request to Advertise/Recommendation to Hire packets include all  

      required documentation and signatures.  

 

6.  Prepare letters of employment, acceptance, and termination in accordance to    

     documentation. 

 

7.  Update Board of Trustees contact listing as needed.

 

8.  Other duties as assigned.

 

QUALIFICATIONS:

The successful candidate will have:

1.  Associates Degree (Bachelor's preferred) in Secretarial Science or related field.

2.  A minimum of five (5) years office experience preferred.

3.  Proficient in computer skills, self -motivated, able to set priorities and multi-task.

4.  Strong written and oral communication skills as well as strong interpersonal skills.

5.  Knowledge of principles and practices of organization, planning, records 

     management and general administration.

6.  Ability to keep all communication confidential and to exercise discretion when 

     releasing any information.

7.  Ability to work occasionally beyond traditional hours of operation (e.g., evening

     and weekends).

 

EVALUATION:  

Employee of this job will be evaluated in accordance with the Professional Development Plan (PDP) and/or the College's evaluation instrument for non-instructional personnel/staff.

 

PHYSICAL REQUIREMENTS: (The sum of all requirements should equal 100%)

Lifting:   3%

Standing   5%

Sitting 75%

Walking 10%

Running:   0%

Other:   7%

 

To Apply

Complete an Application for Employment online. Faculty positions may still require applicants to mail transcripts and other documents. See application for details.

 

For questions regarding this posting contact:
Paine College
Office of Human Resources
706-821-8636

Paine College is an Affirmative Action, Equal Educational Opportunity Institution.

 

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