Controller

Essential Job Functions

• Develops and maintains the college financial accounting system to account for the receipt and expenditure of all funds and the reporting of such to the College administration and external agencies.
• Oversees the College’s financial reporting systems and maintains accurate and detailed financial records, including, reviewing accuracy of journal entries, reviewing the general ledger, bank and account reconciliations, preparation of financial statements such as balance sheets, statements of operation, and statements of changes in cash flow position, in accordance with Generally Accepted Accounting Principles.
• Approves requisitions for all funds
• Responsible for approving, drawing down and posting Title IV Funds through the G5 System
• Approves General Ledger journal entries and maintains the General Ledger.
• Responsible for reconciling restricted funds
• Approves payment of student refunds.
• Monitors the College’s cash flow daily and revolving line of credit commitments to ensure the availability of funds necessary for daily operations. Reviews cash flow reports and compiles cash flow projections reports for review by the VP/CFO.
• Directs activities of the College annual audit on an ongoing basis to assure the receipt of timely audited financial statements reflecting an opinion without reservations on all required reports and statements.
• Ensures compliance with standards issued by the Financial Accounting Standards Board, the American Institute of Certified Public Accountants, the National Association of College and University Business Officers, the Internal Revenue Service, Department of Education and other agencies. Maintains current knowledge of all accounting issues affecting higher education.
• Coordinates and directs the preparation of the budget and financial forecasts and maintains other planning and control procedures.
• Monitors the annual operating budget, identifies and analyzes variances, develops appropriate solutions and /or recommendations with responsible managers. Assist with budget revisions and development of forecasts.
• Provides leadership in monitoring grant awards, grant drawdowns and other grant reporting and reconciliation functions. Ensure compliance with the terms and conditions of awarded grants.
• Reconciles financial aid and fundraising reports to cash received and general ledger reports monthly to ensure accurate and consistent reporting by all departments.
• Compiles and administers monthly investment summary.
• Assists with the completion of the annual 990 Tax Return for the College.
• Monitors the College’s management of its fixed assets and equipment inventory reporting and oversees the accounts payable and purchasing functions and associated reconciliations and reporting.
• Develops, promotes and follows sound fiscal practices and procedures in the conduct of the College’s business and financial affairs. Monitors and evaluates financial programs on an ongoing basis to ensure their effectiveness.
• Provides overall supervision, coaching and training for the staff, including evaluation of performance in relation to strategic goals. Focuses on continual improvement and overall management of performance within the department.
• Promotes accountability and proper stewardship of all College funds.
• Manages the upgrade and maintenance of software for the Controller’s Office and facilitates the development of information systems to meet current and future demands.
• Assists the Vice President for Administrative and Fiscal Affairs/CFO in maintaining external financial relationships of the College with banks and other financial institutions.

Knowledge, Skills, and Abilities

• Strong organizational, analytical, decision-making and administrative skills.
• Strong relational/problem solving, project management, sound judgement, initiative, flexibility, detail-oriented skills.
• Strong interpersonal, verbal and written communication skills.
• Ability to prioritize multiple assignments and projects, mobilize efforts toward completion, and deliver with a high degree of quality on a consistent basis.
• Must be able to work well with employees at all levels of the College with proven experience in managing and directing a diversified work staff. Must be able to handle all situations with tact, persuasiveness, diplomacy.
• Must be self-directed and innovative, able to assess current operations to improve the future goals of the College. Must be able to meet deadlines in a timely manner.

Education and Experience

Mandatory
Bachelor’s degree in accounting, Finance, Business Administration/Management or related field, minimum 5 years of experience in the Controller/Business Office; 3 years in a supervisory role.

Preferred
Master’s degree (MBA) in Accounting, Finance, Business Administration/Management. 6 years of experience in the Controller/Business Office; 4 years in a supervisory role in a college and/or university environment.

Paine College is an Affirmative Action, Equal Educational Opportunity Institution. .