Use of Vehicles

Use of Vehicles (Charges and Fees)

Effective immediately, the Department of Transportation will apply a charge to departments/offices to utilize the vehicles (vans and cars). It is the responsibility of the requestor to obtain a gas card from the business office.

The driver(s) must return the vehicles with the same amount of gas found in the vehicles at the time of checkout AND the inside of the vehicle must be clean (without trash and debris). If the vehicle is not cleaned out, the requesting department will be charged an additional $25.00 cleaning charge.

The office/department or individual requesting the vehicle must complete a Transportation Usage Requisition to utilize the vehicle, apply the office/department's budget code for chargeback and sign the requisition prior to the release of the vehicle. NO EXCEPTIONS.

Transportation for Faculty and Staff to Area Airports

The Department of Transportation works with faculty and staff to make arrangements to provide transportation to and from local and regional airports. This transportation includes the Augusta, GA, Atlanta, GA, Charlotte, NC, and Columbia, SC.

For transportation to airports or bus stations are located outside the vicinity of Augusta, there will be a driving surcharge to cover the fees to these locations. The driving service must be arranged 5 days prior the scheduled trip.

If the person requesting service to the airport, train or bus station outside of Augusta does not file notification within the 5-day period, the Department of Transportation is not obligated to make the arrangements for service to these locations outside Augusta vicinity.

Where the College provides limited transportation service, it is expected that all parties traveling will respect the capacities of the vehicles. If large amounts of baggage, supplies or luggage are required for transportation, advanced notice should be given to the Department of Transportation. It is expected that the employees and passengers will assist with loading and unloading their respective belongings and luggage into and out of vehicles.

Accidents and Incidents

All accidents and incidents are required to be reported to the Office of Campus Safety and to the Department of Transportation along with an official report from the Department of Law Enforcement that processed the documentation for the accident or incident.

Failure to abide by these rules will result in suspension of driving privileges of the campus vehicles.

Vehicle Insurance and Registration Documentation

Driver(s) should never remove vehicle insurance and registration documentation from vehicles.

Cancellations

In the case of a cancellation, the requesting department should contact the transportation department as soon as possible. If you need to cancel a trip, please cancel a minimum of 24 hours (on a business day) before scheduled travel time. If you cancel after this time, and you have hired a driver, your department will be charged an inconvenience fee of $50.00 per cancellation (driver pay and processing fee.)